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Contract Procedure

Contract Procedure Publication Reference: CAR100702 – DCI-NBPP PVD / 2018/19 / 222-937
Procedure: Local/International Open Tender
Financing: DCI-NBPP PVD / 2018 / 222-937 Delivering V2020
Contracting Authority: National Infrastructure Development Board


Description of the contract: National Bureau Of Public Procurement has published their 2018/2019 annual projects which comprises of various items as advertised through our consultant agencies. Interested suppliers, individuals and companies should indicate their interest to the specified products.

Eligibility and rules of origin participation: it is open to all, legal persons [participating either individually or in a grouping (consortium) of tenderer and foreign companies] which are established in all country or territory of the regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed. All goods supplied under this contract must be of good quality. Participation is also open to international organizations. Participation of natural persons is directly governed by the specific instruments applicable to the program under which the contract is financed.

Agents: Every tenderer most have local agent as part of his/her representatives.

Registration: All interested companies that want to bid for a contract must be registered as one of our contractor/suppliers with an amount of $ 3,350 USD (or in the currency of your quote if different from US dollar); to cover registration cost: this payment should be made through the consulting agent prior to the supplier submission of biding documents.

Tender: Tenderer must submit a signed declaration such as Proforma Invoice, including the Tender Application and Evaluation Form.

Number of Tenders: Tenderer may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.

Performance Guarantee: The successful tenderer will be asked to provide a performance guarantee in writing immediately after receipt of award notice before the signing of the contract. This guarantee must be provided together with the return of the counter signed contract no later than 5 days after the tenderer receives the contract by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to another tenderer which has submitted a cheap price.

REQUIRED DOCUMENT:Bidders/Suppliers should submit the following bidding documents to the contract awarding committee of NBPP:

  • A quotation or proforma Invoice covering the products to be supply
  • A letter of Intent stating suppliers ability to handle the contract
  • A letter authorizing and appointing a local company as agent/representative for the tender process
  • Completed copy of the company Application/ registration form
  • Proof of payment for the registration fee of $3,350 USD or its equivalent
  • Certificate of standard for the product to be supplied(if any)
  • Signing of the Contract: Contract can be signed and sent electronically i.e. by email. But shall the commission request that the participating tenderer(s) appear in person, then they should avail themselves at this invitation.

    Legal Guarantor: As per contractual laws of the member states, every contract winner is mandated to provide a legal representative (Attorney) of national origin who should be a senior advocate of the country.

    Tax: Every Tenderer that wins contract may be under obligation to pay government taxes where needed.

    Payment Terms: Every contract winners receive 80% in advance and the balance of 20% before shipment.

    Meeting and Site Visit: Information on meetings and/or site visit. No information meeting is planned, but will be duly communicated by both parties represented on any short notice.

    Period of Implementation of Tasks: The approved items shall be delivered (and installed, where required) within 360 days from the date of contract.

    Selection and Award Criteria: The following selection criteria will be applied to tenderer. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

    • The average annual turnover of the tenderer must exceed the invoice value with 10% maximum.
    • The financial situation of the tenderer should not be in deficit, taken into account debts, at the beginning and end of year.
    • The tenderer has worked successfully on at least one project value 10% of this contract in fields related to this contract in the past two years. An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.

    The Contracting Authority must reply to all tenderer' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be sent to them through their local agent. Language of the procedure: All written communications for this tender procedure and contract must be in English. Legal basis Commission Regulation (NBPP) 90/2010 of 12 February 2010.

    LOCATION: National Bureau of Public Procurement
    201 Metropolitan District, Flat 8 Agostinho Neto Rd,
    MB 63011, Accra, Ghana